Registration Of a Birth Occurred at Home
Required Forms- Declaration
Registration of a Birth Occurred at Home
1. Inform the Grama Niladari within 07 days of the birth is occurred.
2. Grama Niladari shall send a report to the registrar of the area.
3. The birth is registered by the registrar of births and deaths of the area where birth has occurred..
4. Duly filled declaration of birth shall submit to the registrar of births and deaths of the area.
5. Declaration of birth can be obtained from the registrar.
6. Persons required to give information,
- Father
- Mother
- Each person present at the birth
- Person have in charge of the child
7. Birth may be register by the divitional registar with in a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births.
8. Certificate of birth is issued to the informant free of charge.
9. Fees
Registration of a Birth Occurred in a Private Hospital
Registration of a Birth Occurred in a Private Hospital
1. The Birth is registered by the Registrar of births and deaths of the area where birth occurred.
2. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth.
3. Appropriate persons for informing of a birth for registration
- Father
- Mother
- Person present at the time of occurrence of the birth.
- Medical Officer of the Hospital.
- Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
4. Documents to be submitted
I. Duly perfected declaration
II. Hospital report issued in proof of the occurance of the birth.
A birth can be registered free of charge within a period of 03 months.
A copy of the birth certificate is issued to the informant free of charge.
Registration of a Birth Occurred in a Rural Hospital
Registration of a Birth Occurred in a Rural Hospital
1. The birth is registered by the Registrar of births and deaths of the area where birth occurred.
2. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth..
3. Appropriate persons for informing of a birth for registration.
I. Father
II. Mother
III. Person present at the time of occurrence of the birth.
IV.Medical Officer of the hospital
4. Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
Documents to be submitted
I. Duly perfected declaration
II. Hospital report issued in proof of the occurance of the birth
III.A birth can be registered free of charge within a period of 03 months
IV.A copy of the birth certificate is issued to the informant free of charge.
Registration of a Birth Occurred in a General Hospital
Registration of a Birth Occurred in a General Hospital
1. Inform the Registrar of births and deaths at the General Hospital for registration of birth.
2. Appropriate persons for informing of a Birth for registration.
I. Father
II. Mother
III. Person present at the time of occurrence of the birth
IV. Medical Officer of the Hospital
3. Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth.
Documents to be submitted
I. Duly perfected declaration
II. Hospital report issued in proof of the occurance of the Birth.
4. A Birth can be registered free of charge within a period of 03 months.
5.A copy of the Birth Certificate is issued to the informant free of charge.
Obtain a Certified Copy Of The Certificate of Birth
Required Forms- Application
Obtain a Certified Copy of the Certificate of Birth
1. Refer the application to the Divisional Secretariat of the area in which the place of birth is occurred.
2. Application can be obtained from any Divisional Secretariat.
3. Fees chargeable
I. If the number of the certificate of birth & the registered date is known Rs.100.00
II. If don't know the number of the certificate of birth or the registered date,
III.for search of birth registers for period of 02 years Rs.200.00
4. Required fee should be paid by currency.
5. Duly filled application should be submit to the Divisional Secretariat.
6. If you like to obtain the birth certificate by post, submit a stamped envelop with the application.
7. If the birth is registered a birth certificate will be send and if the birth is not registered a letter to the effect will be send.
8. Any Number of copies can be obtain by one Application(Circular-02/2012)
Alteration of Information in a Birth Register
Alteration of Information in a Birth Register
01.In a Birth certificate,
I. Information in cage 01 (Date & place of birth)
II. Information in cage 03 (Sex)
III. Information in cage 05 (Information of mother - if mother's name has been changed after the registration of the birth, it is not possible under this provision)
IV. Information in cage 09 (Informant's information) may be altered
02. Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where birth occurred.
03. The declaration should be produced by,
I. Owner of the birth certificate
II. Father or Mother
III. Legal guardian
IV. A person who is dissatisfied with any of the information appearing in the birth register
04. Rs.50.00 should be paid by currency for the declaration
05. A certified copy of the birth register to be amended should be essentially attached to the declaration.
06. Following are some written evidences which may be produced to substantiate the request made in the declaration,
I. Parents' marriage certificate
II. List of children/ brothers and sisters
III. Birth certificate of father/ mother
IV. Birth certificate of a child born after the registration of parents' marriage
V. In case there is no child born after the registration of the marriage of parents, birth certificate of a elder or younger child of the subject.
VI. Certified copies of records available in hospitals, maternity homes or midwife's records
VII. Student's record sheet, extract of the school admission register
VIII. Copy of the electoral register where names of the subject and parents are included
IX. If father is deceased, his death certificate
Registration of Past Births
Registration of Past Births
01. If a birth has not been registered with 03 months since its occurrence it may be registered..
02. Declaration should be produced to the Additional District Registrar of the Divisional Secretariat where birth occurred.
03. Persons eligible for this,
I. Any party having interest of
II. One of the parents
04. Payments for the declaration
I. within 12 months of occurrence - Rs. 50.00
II. more than 12 months of occurrence - Rs. 50.00
05. Only the following documents should be submitted with the declarations produced within one year since the occurrences of the birth
1. Marriage certificate of parents if they are married
2. One of following documents in proof of the date and place of birth of the subject.
I. Hospital birth report or certified copy
II. Grama Niladhari birth report or certified copy
III. Estate birth report or certified copy
IV. Public Health Officer's certificate
06. Following documents should be produced with the declaration produced after one year since occurrence of the birth
I. Marriage certificate of parents if they are married
II. Nil result sheet
III. One of the following documents indicating date and place of birth of the person
i. Hospital report of certified copy
ii. Grama Niladhari report or certified copy
iii. Estate birth report or certified copy
iv. Copy of the Midwife's birth register
IV. In case of non-possession of any of the above documents,
a. Health development record
b. Certificate of baptism
c. Certified copy of the school admission register / pupil's record sheet.
d. Estate welfare officer's report
e. Horoscope of the record of time prepared on a proximate date to the day on which the birth occurred
V. If any of these documents are not available, declaration including details having knowledge of and an affidavit.
